How does Willow turn a site walk into a quote?

Voice-note as you walk the property and snap photos or short videos of tricky spots. Willow auto-transcribes the recording and tags every measurement, so you have a structured estimate before you leave the driveway.

What happens after the site visit?

Back in the ute, Willow asks the clarifying questions landscapers commonly forget — drainage, waterproofing, soil removal, slope, access and skip bins — then lets you adjust line items by voice or text.

What does the client receive?

Once you approve the itemised quote, Willow generates two views: an internal breakdown with full cost and profit, and a polished, branded client proposal you can send with one tap before you get home.

How long does it take to send a proposal?

Most landscapers send a finished, branded client proposal before they leave the driveway or arrive home — minutes rather than the hours of evening admin a typical quote used to take.

How Willow works

How it works

Three steps. From the driveway to the signed deal.

Willow was built for the field — not the office. Here's how a typical Tuesday looks.

Walk the site

Voice-note as you walk. Snap photos. Take videos. Willow transcribes and pulls every measurement.

Record voice notes hands-free on your phone
Drop in photos and short videos of tricky spots
Willow auto-transcribes and tags every measurement

Landscaper recording a voice note on his phone while walking the client's garden

Step 01

Refine in the ute

Willow asks the clarifying questions you may forget — drainage, waterproofing, soil removal.

Did you account for drainage behind that wall?
Confirm slope, access, soil type and skip bins
Adjust line items with simple voice or text

Landscaper sitting in his ute reviewing the quote on his phone after the site visit

Step 02

Send the proposal

Approve your itemised quote and send a personalised client proposal before you get home to the family.

Internal view: full cost & profit breakdown
Client view: polished, personalised and persuasive proposal
One tap to approve and send — done before home

View internal quote example View client proposal example

Landscaper looking at the finished branded proposal on his phone, ready to send

Step 03

See Willow in action

Watch the 90-second demo — from voice note on-site to a branded proposal sent.

What's inside

Everything in one place

From the first site note to a signed proposal — captured, quoted, and sent before you leave the driveway.

Capture the job

Talk, type, or snap photos on-site. Willow captures every detail — dimensions, materials, access constraints, soil conditions — so nothing gets missed and nothing has to be remembered later.

Discuss the scope

Work through the job with Willow like you would with a trusted estimator. Ask questions, flag risks, and build out the scope in real time — on-site or from the ute on the way home.

Build the quote

Willow turns your site notes into a fully itemised, trade-accurate quote. Hidden costs like soil bulking, skip bin fees, and access difficulties are caught automatically — not discovered later when they eat your margin.

Send the proposal

A professional, personalised client proposal — ready to send in minutes, not days. Speed, presentation, and detail are what close jobs. Willow gives you all three before your competitor has even opened their laptop.

Manage variations

Scope changes happen. Add variations to an existing job without starting from scratch — keeping the client informed and your pricing accurate throughout.

Track the job

Know where every job stands. From proposal sent to deposit received to job complete — all tracked in one place so nothing slips through.

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